AI Policy Template
A ready-to-adapt AI policy for your copywriting practice – covering permitted and prohibited uses, data protection, approved tools and quality assurance, in line with the Copywriter Code of Practice.
About this resource
This template gives you a clear, professional AI policy without starting from scratch. It sets out how you use AI tools in client work — the principles you follow, what's permitted, what isn't, and how you protect client data — so your approach is consistent and easy to explain.
Written for both sole traders and agencies, it uses 'I/we' phrasing and bracketed prompts throughout, so you can tailor every section to how you actually work.
What's included
- Purpose and scope, adaptable for a sole trader or agency
- Guiding principles covering accountability, quality, transparency and confidentiality
- A permitted-uses table for research, ideation, drafting, editing and translation
- A clear list of prohibited uses
- Data protection and confidentiality provisions
- An approved-tools table to record what you use and any restrictions
- Quality assurance standards for AI-assisted work
How to use it
Work through each section and adapt the bracketed text to your practice, deleting the options that don't apply. Complete the permitted-uses and approved-tools tables to reflect how you actually work.
Once finalised, share the relevant parts with clients so they know where they stand, and review the policy periodically as tools and your practice evolve.
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